We are Apex Recruitment Services

Finance and Office Administrator
Salary: £30,000 - £32,000 per annum
Location: Leamington Spa
Contract: Permanent

Role Summary

Our client, a leader in the manufacturing field with a reputation for innovation and quality, is seeking a Finance and Office Administrator to join their fast-paced and dynamic team in Leamington Spa. This industry-leading organisation is known for its commitment to cutting-edge technology, operational excellence, and delivering world-class products to a diverse clientele whilst empowering its employees to grow and develop new skills.

Role & Responsibilities of the Finance and Office Administrator

• Process purchase invoices and expense claims in Xero and enter details into the cashflow document.

• Check values of customer orders and enter them into the system.

• Allocate estimates and quotes to the tracking system.

• Manage office supplies, equipment, and facilities.

• Manage purchase requisitions for ad hoc requirements, occasionally raising purchase orders.

• Negotiate with vendors where appropriate.

• Act as the main point of contact for office-related matters.

• Handle incoming and outgoing post.

• Answer the phone and manage the main office door using the intercom system.

• Support senior management with ad hoc requests.

• Ensure data accuracy and confidentiality, including GDPR compliance.

• Ensure adherence to company policies and procedures.

• Support company events or initiatives.

• Manage the Data-In process.

• Perform any other duties appropriate to the role.

Requirements of the Finance and Office Administrator

• Strong numeracy skills and attention to financial detail.

• Understanding of basic accounting principles.

• Excellent organisational skills with the ability to prioritise workload.

• Ability to manage multiple tasks and deadlines simultaneously.

• Strong attention to detail and accuracy.

• Clear and professional written and verbal communication skills.

• Ability to liaise confidently with staff, suppliers, and external partners.

• Experience with accounting software such as Xero, Sage, or QuickBooks.

• Comfortable using office systems, databases, and cloud-based tools.

• Ability to pick up new systems quickly.

• High level of discretion when handling financial and personal data.

• Understanding of data protection, GDPR, and confidentiality requirements.

• Trustworthy, reliable, flexible, and adaptable to changing priorities.

• Willingness to support different areas of the business as required.

Apply Now

This Finance and Office Administrator role will suit someone who enjoys variety, can manage multiple priorities, and is willing to support different areas of the business when required.

To show your interest in this role, please Apply Now with a copy of your CV. Should you be successfully shortlisted, a member of our Team will contact you to discuss the role in more detail. All applications are treated in the strictest confidence.