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Vehicle Dispatch Assistant

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Salary: Market related

Location: Woking, Surrey

Job Type: Contract

Date Listed: 19 Jul 2022

Reference: 5573 LR

Vehicle Dispatch Assistant
Location: Woking
Shifts: Monday to Friday

Mornings 07.00am -3.00pm

Afternoon shift 2.00-14.00pm

Days – 08.00-16.00pm


Vehicle Dispatch Assistant required to join a Global OEM of luxury performance vehicles based in Woking on an ongoing contract basis.

Our client is an automotive luxury brand, with a global reputation for producing luxury performance vehicles. Working with some of the most iconic designs to manufacture breath-taking performance cars, rethinking the boundaries of automotive design and manufacturing.

The Vehicle Dispatch Assistant will join an existing Team to ensure the on time and uninterrupted despatching of vehicles within the UK distribution supply chain network.

We are looking for a self-confident and highly motivated person with extensive experience of automotive manufacturing preferably in the super car or luxury brand market.

The Vehicle Dispatch Assistant with be responsible for:

  • Daily interaction with Production and Quality departments to assess vehicle output versus the forecasted distribution plan, in order to support vehicle throughput in MPC Despatch
  • Inspection of finished vehicles at the point of handover from Production / Quality to the Logistics department to ensure vehicles are suitable for transport.
  • Application of vehicle protection products, including fitment of full body covers (where required) to maintain vehicle quality throughout the distribution supply chain.
  • Preparation of vehicle handover documentation and associated record retention.
  • Conducting external vehicle handovers with LSP transport personnel to agree and accurately record vehicle condition at the point of despatch.
  • Auditing of road transporters, LSP personnel and loading operations in accordance with the company quality standard.
  • Recording and processing vehicle movements on internal IT systems and tracking tools.
  • Assisting the Vehicle Distribution team with the processing and archiving of shipment booking documentation, where required.
  • Collation of daily despatch activity data to support department performance reviews relating to:
    • Vehicle quality issues
    • Handovers and inspections
    • Transporter and personnel audits
    • Transporter capacity utilisation
    • Assisting with reviews of the company quality standards and operating procedures in relation to vehicle despatch, to ensure current methods represent best practises and are aligned with changing business processes and model variants.
    • Supporting the Vehicle Distribution team with development of IT systems where required.

Desired Experience of the Vehicle Dispatch Assistant:

  • Experience in handling the despatch of finished products, ideally within the automotive industry, is of distinct advantage.
  • Ability to engage with and influence key stakeholders to achieve business targets in relation to the distribution plan is essential.
  • Confidence with inspecting and preparing finished end products for despatch is essential.
  • Knowledge of logistics / export documentation would be beneficial.
  • Auditing experience of internal/external processes and networks would be beneficial.
  • IT Skills, including MS Office and SAP, are preferable.

To show your interest in the Vehicle Dispatch Technician position please Apply Now with a copy of your CV, should you be successfully shortlisted a member of our Team will contact you to discuss the role in more detail. All applications are treated in the strictest confidence